At DataDis, our mission is to make maintenance management simpler, smarter, and more connected. With MIR-RT, our Heavy Vehicle and Equipment Maintenance Software, we already help more than 1,200 heavy-duty fleets & repair shops improve operational efficiency and reduce downtime.
Today, we are pleased to officially announce the launch of Invoice Processing, a powerful AI-driven module designed to transform how fleets handle supplier invoices and save valuable time for MIR-RT users.
What is Invoice Processing
Invoice Processing is an intelligent module that automates the reception, extraction, and transfer of supplier invoices into MIR-RT. It uses artificial intelligence to read PDF invoices and automatically capture all key information, eliminating the manual data entry work that traditionally takes 5 to 30 minutes per invoice.
Its purpose is simple: eliminate tedious manual invoice entry and deliver clean, structured invoice data directly into your work orders.
In other words, Invoice Processing applies a smart workflow:
When a supplier sends an invoice, AI captures it, validates it, and prepares it for your review in seconds.
How Does It Work ?
Every invoice processed goes through four intelligent stages:
- Reception: Supplier invoices arrive by email, just like today. No change to your suppliers or workflow.
- AI Extraction: Artificial intelligence reads each invoice and captures key information such as parts, labor, taxes, totals, supplier details, and references.
- Validation: Pre-filled transactions with AI confidence levels appear in MIR-RT, ready for fast review. Each invoice includes a confidence score to help prioritize your work.
- Transfer: Line items are structured and linked to the correct external work order, ensuring consistent and reliable reporting.
This flexible, four-step process ensures every invoice is accurate and ready for your team.
Smart Validation Tools
Invoice Processing gives your team everything they need to validate invoices quickly and reliably.
Color-Coded Indicators
Visual signals instantly highlight invoices and line items that may require attention. Green indicates high confidence on critical fields. Yellow flags items needing confirmation. Red marks blockers that require manual entry. This smart color system helps you prioritize your review work.
Toggle Between AI View and Original Invoice
Quickly compare extracted data with the original PDF side-by-side. Your team can validate line by line in seconds, seeing exactly what the AI captured and confirming it against the source document.
AI Confidence Scoring
Each invoice includes a confidence score to help prioritize review. High-confidence invoices move through validation faster, while lower-confidence items get the attention they need.
Key Benefits of Invoice Processing
- Massive time savings from 5 to 30 minutes per invoice down to seconds with AI, plus a quick validation step
- Fewer human entry errors through automated data extraction and automatic consistency checks
- Improved data quality that exceeds manual entry, capturing richer detail for better reporting and cost analysis
- Immediate ROI even at moderate invoice volumes through measurable time and cost savings
- Complete visibility with color-coded confidence indicators and side-by-side comparison views
- Flexible configuration that supports services, multiple invoices per work order, and special structures like paid suppliers
A Major Step Toward Smart Invoice Management
Invoice Processing aligns with MIR-RT‘s vision of a proactive, intelligent system that works for your team. It transforms invoice processing from a time-consuming administrative task into a smooth, automated process focused on accuracy and efficiency.
In Summary
With Invoice Processing, MIR-RT becomes more than a maintenance tool. It becomes a true intelligent assistant for fleet managers and administrative teams, turning hours of manual work into minutes of confident validation.
The result is cleaner data, faster processing, better cost visibility, and more time for your team to focus on what matters: keeping your fleet running.
Invoice Processing is available now for MIR-RT customers.
